Free tool
Hospitality Labor Cost Calculator
Calculate the real cost of each employee including Social Security (31.4%), collective agreement, and extras. PDF and Excel export.
Employee 1
Real cost/month: 3373 €Cost/hour: 22 €Employer SS: 806 €/month
Employee 2
Real cost/month: 1840 €Cost/hour: 12 €Employer SS: 440 €/month
2
Employees
5212 €
Total monthly cost
62.546 €
Total annual cost
14.946 €
Employer SS/year
Breakdown by employee
| Position | Gross/mo | Real cost/mo | Cost/hour | Annual cost |
|---|---|---|---|---|
| Head chef | 2200 € | 3373 € | 22 € | 40.471 € |
| Waiter/Waitress | 1400 € | 1840 € | 12 € | 22.075 € |
| TOTAL | 5212 € | 62.546 € |
Employer Social Security cost in Spain is approximately 31.4% of gross salary (common contingencies 23.6% + unemployment 5.5% + FOGASA 0.2% + professional training 0.6% + work accidents ~1.5%). Cost/hour accounts for 30 vacation days.
FAQ
Frequently Asked Questions
What is the real cost of an employee in Spain?
The real cost of an employee in Spain is approximately 1.314x their gross salary. For example: an employee with 1,400 EUR gross/month actually costs the company ~1,840 EUR/month including employer Social Security (31.4%).
What does employer Social Security include?
Common contingencies (23.6%), unemployment (5.5%), FOGASA (0.2%), professional training (0.6%), and work accidents (~1.5% for hospitality). Total: approximately 31.4% on top of gross salary.
Are 12 or 14 payments better for calculating cost?
It makes no difference to annual cost — the total paid is the same. 14 payments split the annual salary into 14 (months + June + December bonuses). 12 payments prorate the extras into each monthly salary. Useful for cash flow.
What is a healthy labor cost %?
Target 28-33% labor cost over net revenue. Fine dining can reach 35-38% due to higher staff/guest ratios. Above 40% the business is vulnerable; below 25% usually means overworked staff and burnout risk.
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